From the first enquiry to the last guest home.
SmartEvent is planning software for event agencies. Enquiries, contracts, suppliers, guests, seating and the day's timeline live in one place, and your clients follow along in their own portal.
The demo is filled with sample events. No sign-up, and it resets every night.
- Hair and make-upStudio ElenaConfirmed
- Ceremony in the gardenFlorist set up by 16:00Confirmed
- Drinks on the terraceBand sound check at 17:45Confirmed
- Dinner, 14 tablesSeating plan sent to the venueWaiting for venue
- FireworksPermit attachedBooked
We built SmartEvent to run our own wedding agency in Crete, and we still use it every day. Now any event agency can use it too.
One place for every step of an event
No more spreadsheets, scattered emails and WhatsApp threads. Each event keeps its whole story.
Enquiries
New enquiries land in one list with the date, guest count and budget. Move each one from first call to booked.
Contract
Fill in the package, fee and retainer, and send the contract by email from the app.
Suppliers and options
Keep your supplier list with prices and ratings. Offer clients options and see what they choose.
Guests and RSVP
Each guest gets a personal link to reply, choose a meal and add their party. You see the numbers live.
Seating plan
Place guests at tables, and send the plan to the venue when it's final.
The day's timeline
Build the timeline hour by hour, with every supplier's time and task, and share it with your team and the client.
Your clients get their own portal
Clients log in to see their event, so you answer fewer "where are we?" messages.
- Chat with your team, with every message kept with the event
- Pick from the supplier options you prepared
- A mood board for ideas and photos
- The guest list and replies, as they come in
Works in six languages
Your team, your clients and their guests can each use their own language.
Made for weddings first, other events next
Each event type uses its own words and tools: a couple becomes a client, and guest seating is switched off where you don't need it.
Your agency's own private space
Your team, your logins
Add your planners and decide who sees fees and money. Clients only ever see their own event.
Your data stays yours
Each agency's data is kept apart from every other agency's. Export it or delete it whenever you like.
Your name on it
Clients and guests see your agency's name and logo, not ours.
Free to start
Plan your first events for free. When your agency grows, pick a monthly plan. Guests and RSVPs are never limited.
for your first active events. Paid plans and prices will be announced before launch.
Try it on sample events
Open the demo, click around, change anything. Nothing you do there is kept: it resets every night.